Administrative Assistants

Administrative Assistant - AA1805
Administrative Support Professional with a bachelor's degree and five years of experience working in a support role in the oil and gas industry. Experienced in supporting management and engineering departments in heavy calendaring, travel arrangements, correspondence, data entry, expense reports, purchase requisitions, conference calls, new-hire onboarding, arranging trainings, and acting as liaison between human resources, accounting, and projects and services. Additionally experienced in document control and acting as backup support for project coordinators. Software experience in MS Office, MS SharePoint, MS Project, MS Visio, MS Dynamics Navision, ADP Payroll, Time Writing, and Technical Writing.


Administrative Assistant - AA1800
Finance Administrative Support Professional with bachelor's degree and 12 years of experience working for a leading engineering and construction company. Experienced in providing support to a finance team including the CFO in both finance and administrative needs by completing credit applications, organizing and maintaining corporate records, tax compliance matrices and checklists, and pertinent tax documents, assisting in accounting month end closing and cost reports, processing accounts and incoming payments, performing day to day financial transactions including verifying, classifying, and recording accounts receivables, acting as liaison between corporate and branch accounts payable departments, and maintaining all accounts payable reports. Software experience includes MS Office, Docusphere, and JD Edward.


Administrative Assistant - AA1804
Senior Administrative Support Professional with over 16 years of experience working in a support role in oil and gas E&P Companies and EPC Companies. Experienced in day to day office management, maintaining office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, review and approving supplier requisitions, assigning and monitoring clerical functions, maintaining office efficiency, composing various legal documents, maintaining calendars, preparing expense reports, and coordinating company events. Software experience includes MS Office. Certifications include City of Houston, State of Texas, Notary Public. Fluent in oral and written Spanish.


Administrative Assistant - AA1619
Geoscience Records Management Analyst with ten years of experience in the oil and gas industry working for small to mid-sized E&P companies and a service company. Experienced in records management and document control including data input, scanning/imaging, quality control, indexing, file structure design and project planning. Additionally experienced in providing training and guidance on records management and document control. Software proficiency in ARIES- MAS 90/200, Microsoft Word, Excel, Access, and Power Point, RSO, OpenWells, HIS, OWL Database, RIO, OpenText Content Server/LiveLink, WellView, Petra, Nuance PDF Convertor Pro, FileOnQ, POS-Aloha, Trango, ArcGIS I & II, Linux


Administrative Assistant - AA34
Administrative Assistant with 25 years of experience in all phases of office management and 18 years of experience in the oil and gas industry. Experienced in supporting executives and managers, preparing bid packages, contracts, typing general office correspondence, preparing newsletters, arranging domestic and international travel, handling phones, coordinating office moves, maintaining office files and supplies, organizing meetings and seminars, processing payroll, bookkeeping, dictation, and managing any general office details. Computer skills include MS Office, WordPerfect, and CorelDraw. Skilled in the use of general office equipment such as fax machines, copiers, telex machines, and dictaphones. Proficient in shorthand and types 80 wpm.


Administrative Assistant - AA1293
Data Management Professional with an associate's degree in accounting and 17 years of experience in oil and gas companies. Experienced in setting up data rooms, creating files for regulatory, drilling and completion reports, well logs, directional surveys, maps and geological data per field. Additionally experienced in sorting, processing and barcoding well logs, seismic, directional surveys, well reports, reservoir reports, field reports, studies, daily drilling and morning reports, regulatory, accounting, maps, tapes, CD'S, film, sepia, engineering drawings, new and old data per geological prospect, field, area, well name, well number, and data type. Software proficiency in P2000, PI Dwights, Lexco Owl, Drilled Wire, Open RSO, PCOOSA, MMS, MS Excel, MS Word, Geologic Well, and Edin.


Administrative Assistant - AA1728
Senior Administrative Assistant with 39 years of experience working for service companies and a small, independent operator. Experienced in calendar management, expense reporting and reconciliation, travel planning, meeting and event coordination, business writing and document creation, file and database management, accounts payables and receivables processing, and tax reporting and payments. Computer skills include Word, Excel, Power Point, Outlook, Microsoft Project, Adobe Acrobat, and OrgPlus 7. Licensed notary public.


Administrative Assistant - AA1722
Data Specialist with 33 years of experience, including 10 years working for service companies. Experienced in reviewing pipeline data to create MAOP spreadsheets, document scanning and re-labeling, updating legal publications, document review, data entry, collecting seismic and technical documents and drawings, creating Drawworks and Mud Pump Books, preparing dig sheets, scanning large format drawings, database creation and organization, legal research, and equipment maintenance. Computer skills include File Maker Pro, Westlaw, WinZip, Lexis/Nexis, Adobe Acrobat, Word, Excel, Outlook, Power Point, and ORACLE.


Administrative Assistant - AA1719
Claims Administrator with 14 years of experience working for a service company. Experienced in accounts payable processing, including maintenance of asset spreadsheets, invoice and expense report scanning and sorting, Oracle inputting, and communications with vendors and clients. Additional experience in insurance coordination, including claims investigation, claims status and monitoring, data collection and entry, database maintenance, insurance document processing, compliance analysis, travel coordination, and workers' compensation filings. Computer skills include Oracle, Word, Excel, Outlook, and Communicator.


Administrative Assistant - AA1718
Executive Administrative Assistant with 23 years of experience, including four years working for a major operator. Experienced in C-Level executive support, including document preparation, calendar coordination, domestic and international travel arrangements, event planning, correspondence, multi-line phone management, equipment maintenance, expense report preparation, and clerical duties. Computer skills include Word, Excel, Power Point, and Outlook. Types 74 wpm.


Administrative Assistant - AA1471
Certified professional secretary with a BA in English and more than 12 years experience supporting Executives. Exceptional organizational, planning, and communication skills. Responsible for managing executive schedules, dictation, extensive travel arrangements and appointments. Served as a coordinator of the relocation of corporate headquarters including office layout, furniture and equipment selection as well as scheduling the move. Technical knowledge includes Microsoft Office, Peachtree, Word Perfect, OGYSYS and QuickBooks. Proficient typing and speedwriting. Typing of 65 wpm.


Administrative Assistant - AA1694
Accounting Analyst with 12 years of experience working for small to large independents, an accounting firm, and an oilfield services company. Experienced in cost analysis, revenue accounting, account reconciliation, JV audits, AFE set up, journal entries, and processing severance and Ad Valorem taxes. Software proficiency in Ogsys, ENERTIA, and SAP. Currently completing a bachelor's degree in accounting with an anticipated graduation date of December 2014.


Administrative Assistant - AA1679
Office Administrator and Executive Assistant with 40 years of experience, including for an investment banking firm that services the oil and gas industry. Managerial experience includes office administration, including confidential human resource files, accounting records, and invoicing. Additional experience in database and records maintenance, internet research, document preparation, preparation of Lucite distributions and tombstones for publication, FINRA reporting and compliance, coordination of executive travel and special corporate events, executive personal account management, supply procurement and price negotiation, and office relocation coordination. Computer skills include Quicken, Word, Access, Power Point, and Excel. Licensed notary public.


Administrative Assistant - AA1152
Administrative Assistant with 38 years of experience in the oil and gas industry. Skilled in various data entry and government reports pertinent to offshore oil and gas production. Familiar with various data entry reports pertaining to offshore oil and gas production and sales, such as well test data, daily production, and monthly cumulative well information. Computer skills include MS Office.


Administrative Assistant - AA318
Administrative Assistant and Project Coordinator with oil and gas experience supporting all levels of management in exploration. Expertise in logs, filing, data entry and data management. Objective will be to increase departmental effectiveness by managing logistics, document preparation and relieving technical personnel of administrative duties and encouraging growth. Requires minimal supervision, detail oriented and team focused. Flexible individual, proactive in problem solving and able to keep information confidential. Excellent PC and organizational skills.


Administrative Assistant - AA82
Executive secretary and lease assistant with over 25 years of business experience including 12 years work experience for two major oil companies and one drilling company. Highly experienced in invoice processing of lease bonus payments, maintaining acreage records, coordinating all lease/land records, and maintaining log files. Extremely computer proficient in data organization and data management. Experienced in coordinating executive travel arrangements. Geographic areas worked include onshore Texas and the Gulf of Mexico. Computer skills include Microsoft Office, WordPerfect, Lotus 1-2-3, Harvard Graphics, OrgPlus, Paradox, and Corel Flow.


Administrative Assistant - AA478
Administrative Assistant with over 20 years of exploration experience supporting all levels of management in the oil and gas industry. Experienced in data support for production and financial functions, reservoir and drilling engineers, and managing a multitude of special projects. Able to handle multiple tasks, including correspondence, E-mail, phones, faxes, and processing mail for distribution. A self-motivated and disciplined team player capable of organizing and managing multiple tasks with minimal supervision. Flexible and adapts well to change. Computer skills include MS Office Suite and SAP.


Administrative Assistant - AA1342
Administrative Assistant with 9 years of experience working for service companies, and small independent companies. Experienced in corporate support services, vendor management, inventory management, inside sales, A/P, A/R, travel arrangements, calendaring, obtaining travel visas and working with C-Level Executives. Software proficiency in MS Office, Lotus Notes, PeopleSoft, SAP, BrassRing, and OGsys.


Administrative Assistant - AA877
Administrative Assistant with experience in working with the highest executive level. Ability to multi-task successfully. Accustomed to working in a fast-paced setting utilizing organizational and methodical skills. Adept at working independently or in a team environment to achieve objectives. High level of confidentiality, strong business acumen, and the ability to prioritize effectively. Extensive background in recruitment, new-hire orientation, employee relations and college recruiting. Proficient at working in a team environment to achieve objectives, with particular attention to recruiting and retention strategies. Strong interpersonal and communication skills. Computer skills include Microsoft Office, Oracle Applications, PeopleSoft, SAP, and Lotus Notes.


Administrative Assistant - AA1427
Administrative and engineering assistant with six years experience in the oil and gas industry working for large and small independent companies. Expertise in general office administration and production accounting. Experienced in providing administrative support to the Controller, the Investor Relations Department, and the accounting department; maintaining file rooms, distributing mail, preparing investor packets, and answering multi-line phone systems. Additionally experienced in modifying and building networks in Oracle, supporting production engineers by ensuring proper oil and gas set up, monitoring daily engineering reports, liaison with regulatory, land, and revenue departments; entering production data and sync information into Oracle, responding to investor inquiries, coordinating with the MMS, inputting gas volumes, and managing Lean Six Sigma projects. Computer skills include MS Office and Oracle


Administrative Assistant - AA1309
Office Manager with 21 years of extensive hands-on experience in successfully managing and coordinating administrative and financial tasks in the oil industry. Proven ability to develop and execute multi-tasking activities, coordinating and implementing plans to obtain maximum results in an efficient and timely manner. Known as a quiet leader who gets things done through people, always demonstrating strong ethics and genuine passion to serve. Highly self motivated and detail oriented with strong organizational and client service skills, able to coordinate and expedite workflow processes from start to finish. Computer skills include MS Office and Quickbooks.


Administrative Assistant - AA1381
Administrative assistant with 11 years of experience supporting all levels of management. I am a friendly, loyal and clearly dedicated individual who has an ambition to succeed in any given environment. Extensive knowledge in loans, scheduling appointments, fleet management, accounting and customer service. Although I have extensive experience in the banking and finance industry, I love to learn, and am always up to a challenge whatever the situation. I get along well with others, while also working efficiently on my own. I am seeking a position where I can develop and excel while giving my all to an employer.


Administrative Assistant - AA1140
Administrative Assistant with over 16 years of experience in engineering, customer service, telecommunications, oil and gas environments. Expertise in SAP, Microsoft Word, Excel, PowerPoint, Oracle (People soft), Infoworks, Lotus Notes, Access, Orgplus/Visio, Transcription, and Internet. Recognized as an effective liaison between management at all levels coupled with the ability to work effectively with personnel from diverse backgrounds and technical areas using effective communication and interpersonal skills to achieve established goals. Capable of reading and writing Spanish and French.


Administrative Assistant - AA1371
Administrative assistant with extensive secretarial and supervisory experience, serving a wide-range of diverse organizations. Positive attitude, well-organized, and a dependable professional. Recognized for conscientious attention to detail. Quick to analyze problems and to develop and implement sound solutions. Proven leadership and training abilities. Adept at working with people of all levels of the organization. Strengths include office management, project supervision, general AP/AR, event and travel planning, strong communication skills, conversational spanish, Software proficiencies include Word, Excel, PowerPoint, MS Publisher, Outlook, Lotus Notes.